Checklist to Guarantee Your HR Policies Are In Compliance

Your HR Compliance Checklist

When growing a business, a set of rules and regulations govern the processes and procedures of activities within the company. HR laws comprise a significant part of these regulations and must apply even in small businesses. These include the recruitment process, remuneration, and other employee affairs. Below is a checklist to ensure your HR policies are in compliance.

Take a Read through the State and Federal Labor Laws

These laws ensure the employees’ rights are protected from inception throughout the employment period. Examples of such rules include Family and Medical Leave Act which allows workers to take leave to attend to family or medical issues. Other laws are the National Labor Relations Act and the Affordable Care Act which defines health insurance requirements.

Conduct Lawful Recruitment

Some state and federal laws forbid employers from inquiring on specific qualities of interviewees such as their age, race, ethnicity, etc. Therefore, as an employer, you ought to review the application forms to avoid invading the applicant’s privacy. On that note, you can test the suitability of the interview questions in advance. Read more here.

I-9 Verification

You are obligated to verify all prospective hires to ensure they reside in the country legally. According to JD Palentine, “Maintaining Form I-9 compliance shows the federal government that your employees are eligible to work in the United States.” By filing the I-9 verification form, the employees must provide documents that evidence the identity and employment authorization. Additionally, you should test the eligibility of the workers and the identity papers offered to determine if the records are genuine and associate with the employee.

Review Laws Governing Pay

The rates at which you should pay your employees may vary from one city to another within the same state. Local laws indicate the minimum wage pay per hour for employees. Additionally, you should consider state laws that show overtime rates and the eligibility of employees to receive such payments.

Conduct Training

Run training programs for your managers and teams on how to handle conflicts in the workplace. These could be discrimination or harassment among employees. As such, these violations could lead to lawsuits that could cost you a substantial amount of resources. On that note, you should publish an employee guidebook that can be accessed by all employees. Also, the handbook should contain a clear set of regulations to guide your team in the event of a dispute.

The above steps are significant to ensure your business complies with HR laws. As an employer, you should aim to study state and local laws. Most importantly, implement the regulations that continuously relate to your business to avoid violations and possible penalties.

Looking to start a business or grow your current business? Contact FL Patel Law today by visiting our website or calling (727) 279-5037.

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